JOB SUMMARY

The Controller manages all accounting activity, including reviewing all general ledger transactions, preparing expense allocations, and managing the month end closing process to ensure that financial reporting is accurate and timely. S/he manages organization-wide finance projects, such as the organizational budget process and annual audit and tax filing preparation.

ESSENTIAL JOB FUNCTIONS

General Ledger Management: The Controller oversees general ledger activities and ensures the accuracy of all general ledger accounts. Responsibilities include reviewing and approving allocations and all transactions; reconciling accounts; maintaining schedules; performing cost allocations; and preparing releases of net assets from restriction. The Controller manages the month-end closing process.

Cash Management: The Controller monitors and maintains daily balances on cash accounts and ensures that the organization has the necessary funds to pay vendors, grantees, and staff. S/he reviews and approves the processing of weekly disbursement batches. On a monthly basis, s/he reconciles bank and investment accounts.

Budgeting: The Controller ensures the integrity of cost allocations and helps staff with budgetary responsibility monitor their Board-approved budgets. S/he analyzes cost centers to provide information on cost impact. S/he manages the organizational budgeting process.

Financial Reporting: The Controller prepares quarterly financial statements and creates tools to visually convey the data for staff and Board. The Controller supports the Chief Financial Officer in the preparation of reports for financial analysis and for funders. S/he provides customized information reporting to staff members for financial analysis. S/he works closely with the Finance Officer to ensure accurate and timely reporting to the members of the Company’s fiscal sponsorship program.

Payroll: The Controller oversees payroll for the organization. This includes approving the submission of payroll information to the third-party processor and reviewing payroll reports and tax filings for accuracy. S/he approves any out-of-cycle payroll checks (e.g. termination pay, wage garnishments, or bonuses). On a monthly basis, s/he prepares the payroll and paid leave reconciliations.

Revenue and Projections: The Controller works closely with senior members of the Development team and other departments to ensure proper revenue recognition and the appropriate accounting treatment of fundraising appeals and events. S/he reviews revenue projections and provides analysis for budget planning and implementation.

Audit and Tax Preparation: The Controller oversees the annual audit and the preparation of audit documentation. S/he is the primary liaison to field auditors in the preparation and review of Company’s audited financial statements, and serves as the point person during the field audit. S/he prepares various tax filings including property and sales tax, and supports the auditor’s preparation of IRS Form 990.

Compliance: The Controller helps create, revise, and disseminate the organization’s accounting policies and assists the Chief Financial Officer in monitoring and enforcing them. S/he ensures proper internal controls. S/he conducts finance policies and budget orientations with new staff and provides ongoing refreshers for staff. S/he oversees the development and implementation of Company’s financial systems. S/he coordinates the annual state registration filing for fundraising appeals. S/he supports the Chief Financial Officer with compliance with laws and regulations governing Company’s international and other potential foreign corporations.

Additional responsibilities

  • • Participates in cross-functional work-teams and other teams as appropriate
  • • Follows policies and procedures
  • • Handles ad hoc projects
  • • Represents the Operations team in a positive way within the organization and in interactions with individuals and organizations external to the Company.
  • • All other duties assigned by CFO

ORGANIZATIONAL RELATIONSHIPS

Internal:

The Controller is part of the Operations team at the organization. S/he works closely with staff in carrying out her/his responsibilities and represents the Operations team in a positive way within the organization and to the Board of Directors. S/he reports to the Chief Financial Officer

External:

As a Company representative, the Controller interacts closely with representatives of various financial institutions, external auditors, vendors, donors, and grantees.

KNOWLEDGE, SKILLS, AND ABILITIES

Required

  • • Full-cycle, non-profit accounting with financial reporting, reconciliation, G/L, A/P and A/R experience
  • • Project accounting/job costing experience
  • • Experience writing and administering relevant policies
  • • Proficient computer skills with software experience in MS Office, particularly Excel and Word, and Windows-based general ledger accounting systems, preferably Intacct
  • • Proven record of accuracy, efficiency, dependability
  • • Strong understanding of discretion and confidentiality
  • • Ability to work independently, as well as being able to operate successfully in a cross-functional and cooperative environment
  • • Commitment to promoting the Company’s mission and goals, including its commitment to diversity and to women’s human rights

Strongly Preferred

Familiarity with Intacct & Salesforce is a plus. Enthusiasm and grace under pressure is ideal. Previously worked for an NGO is a plus.

EDUCATION AND EXPERIENCE

  • • Bachelors of Accounting, Finance, Economics or an Advanced Degree is a plus
  • • At least 7 years of experience with non-profit, general ledger accounting, reporting, and analysis, as well as use of Excel (Pivot Table & V Lookup) and other accounting applications
  • • Strong working knowledge of GAAP in non-profit environment